We have an exciting career opportunity for an Administrative Assistant position in our Dallas Metropolitan area office.
SUMMARY: Provides world class phone service to external clients. Represents the company as the first point of contact and provides general office support. Professionally projects the company’s image through words, actions and appearance. Other duties may be assigned to meet the business needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Recognizes business needs as a priority
Prepares memos, correspondence, reports and other documents
Promptly opens the office at 8:00 a.m. and provides coverage until 5:00 p.m.
Responsible for securing office at the end of day
Identifies and escalates priority issues
Communicates in person and through correspondence with high level contacts outside the company such as senior leadership of clients.
Reads and routes incoming mail. Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution. Prepares outgoing mail.
Prepare routine correspondence, documentation, forms, or notices.
Maintains database information, such as mailing lists, vendors, etc. in applicable format.
May coordinate transmission of information with other users/suppliers.
Other responsibilities as assigned
Excellent attention to detail and ability to multi-task
Proficient computer skills (including MS Office)
Excellent communication, interpersonal and phone skills
Professional in action and appearance
Punctual, reliable and security conscious
Strong organizational skills and able to work independently, yet able to accept direction
Able to work collectively with administrative team associates
Able to remain calm in difficult situations
REQUIRED SKILLS AND EXPERIENCE:
Possess 2 to 5 years of administrative assistant experience. Knowledge of general office administration. Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral). Intermediate PC skills (Word, Excel and PowerPoint) required.